Sponsoring Opportunities

May 8-11, 2019
(fees subject to change)

General Meeting Sponsorship Recognition Levels

Silver:              $ 25,000 (Standard recognition in meeting materials and on-site signage)

Gold:               $ 35,000 (More prominent recognition in meeting materials and on-site signage)

Platinum:         $ 50,000 (Highest recognition levels in meeting materials and on-site signage)

General Meeting Support:  Minimum of $ 5,000

General Meeting Sponsors also have the opportunity to sponsor one of the following on-site items/activities:

Coffee Break – 5 breaks available, recognition in meeting materials and custom sponsor signage
Price:  $10,000 each

Charging Station – Two charging kiosks, each with 8 secure lockers, 19” display screen for custom branding (any video/images), custom full vinyl wrap (MAD-ID and sponsor logos)
Date available: Thurs, May 9th and Fri, May 10th
Price:  $3500

Photo Frame – Life-size photo frame to accommodate 3-5 people inside, placed outside the Exhibit Hall, custom branding (MAD-ID and sponsor logos)
Date available: Wed May 8th, Thurs, May 10th and Fri, May 11th
Price:  $1000

On-site Sponsorship Opportunities

Satellite Symposia (click here to view full information regarding satellite opportunities, management options and fees*)
Dates available:
Wed, May 8th:  2:30 pm – 4:00 pm
Thurs, May 9th:  6:15 am – 8:00 am, and 11:45 am – 1:30 pm
Fri, May 10th:  6:15 am – 8:00 am, and 11:45 am – 1:30 pm
Sat, May 11th   6:15 am – 8:00 am

*Symposium fee entitles the sponsor to provide/offer a satellite symposium to meeting attendees during the Annual MAD-ID Meeting. These do not include direct costs of providing the symposium (e.g., speaker/moderator honoraria, speaker/moderator travel expenses, food, audiovisual, continuing education accreditation, etc). Sponsors may elect to use the services of MAD-ID’s official Medical Education partner, AG Communications, LLC, or another ME Company of their choice. 

Opening Reception $ 25,000 – Sponsor will receive sole recognition of Reception and on-site signage.
Date available: Wed, May 8th (one sponsorship, first come, first served)

Scientific Poster Session Reception $ 25,000 – Sponsor will receive sole recognition of the   Scientific Poster Session and Reception and on-site signage.
Date available: Thurs, May 9th (one sponsorship, first come, first served)

Conference Notebook – $7,500 & Flash Drive – $6,000, or both for $12,500 – Flash drive contains all program materials; Notebook contains basic meeting materials, supplemental handouts and scientific abstracts listing and is given to all participants. Sponsor receives dedicated rear cover and/or notebook insert and logo placement on flash drive.

Conference Bags $ 6,000 (one sponsorship, reserved by 3/15/19)
Conference Bag Insert $ 1,000 (Item Description, reserved by 3/15/19)
Lanyards $ 2,500 (one sponsorship, reserved by 3/15/19)
Water Bottles $ 1,500 (reserved by 3/15/19)
Post-it-notes $ 1,000 (reserved by 3/15/19)
Pens $ 1,000 (reserved by 3/15/19)


Exhibit Space Fees

Set-up Wednesday, May 8th; Exhibit Hall open Thursday, May 9th and Friday, May 10th
Scientific Poster Session Thursday, May 9th

Exhibtors’ Reception, Friday Evening, May 10th

(Note – exhibits must remain open during published exhibit times as listed in the program agenda. To assist you with staffing the booth, you should anticipate heavy traffic during the coffee breaks on Thursday and Friday as all food and beverage on these days will be offered in the Exhibit Hall.  In addition, traffic will be heavy during the Poster Session/Wine and Cheese Reception Thursday evening, and the Exhibitor Reception on Friday evening as both receptions are held in the Exhibit Hall. During workshops and plenary sessions, anticipate light traffic.)

Booths for May 9th & May 10th
Option 1:  10’ x 10’ pipe and drape exhibit area (8’ High Backwall, 3’ High Side
Rails, 6’ skirted table, 2 Chairs and Wastebasket and 17” x 22” Identification Sign: $3,500
Option 2: Includes 10’x20’ pipe and drape exhibit area (8’ High Backwall, 3’ High Side Rails, (2) 6’ skirted tables with 4 Chairs and Wastebasket and 17”x22” Identification Sign” $6,500
$ 6,500 per booth

Please note, if exhibitors wish to attend the meeting educational sessions and meal functions, per PhRMA guidelines they must register as an Attendee; the exhibit fee does not include your conference registration or meals.